Instructions to Poster Presenters

board size 42 inches wide (107cm) by 42 inches high (107cm)

We look forward to your contribution to HPLC 2016 San Francisco! Kindly note that the, presenting author must pre-register online as a conferee and pay the registration fee by no later than April 18, 2016 in order to present the poster during the conference. The abstract title will be announced in the online scientific program.


  • SET UP:   ALL posters are to be put up on their respective poster boards on Tuesday, June 21, between 8:00-10:00 AM. In the scientific program, poster presentations will be numbered to correspond with the poster board number and its abstract. The poster boards are located in the Yerba Buena Ballroom Exhibition Hall on floor "lower B2 level". You must wear your conference name badge, and the name badge must be visible at all times, in order to enter, and while you are inside, the Yerba Buena Ballroom Exhibition Hall. Persons without a visible name badge will be escorted out of the Exhibition Hall.
  • ALL Posters will remain on the poster boards for participants to view throughout the week of the conference.
  • Do NOT remove your poster until after Poster Session 7 ends on Friday, June 24.
  • Poster presentation schedule day and time to present individual posters will be posted in the final scientific program. Kindly note that presenters must be in attendance at their posters on the day and time of their poster presentation (see details provided under the link to Submit Abstract). If you have more than one poster scheduled at the same time, please ask a co-author to help you or withdrawl the extra posters. Note, if a co-author presents the poster, the co-author must also be registered as a conference attendee. Those with an exhibitor only badge will not be permitted to present posters during poster presentation times. If the poster cannot be covered at the assigned time, the poster should be withdrawn.
  • REMOVE:   All posters must be removed from the poster boards on Friday, June 24, between 11:15 AM-1:30 PM on the last day of the conference. Do not remove your poster until after Poster Session 7 ends on Friday, June 24. Please be sure to remove from your poster board the reprint envelope where people leave business cards to request reprints of your abstract. Anything remaining after 1:30 PM will be discarded.

Authors presenting a poster must be in attendance at their poster boards during the hours listed in the scientific program. If you submit several poster abstracts, and many of them are accepted, it is your responsibility to make sure that all your poster abstracts are covered at the assigned times. No one author may present more than two posters at one time. If you have two or more posters to present at the same time, please ask a co-author to present or withdraw the extra posters. Please contact us if a co-author will present the poster noting the co-author must be registered as a conference attendee (not booth staff).

Poster Board Size

  • The size of each poster board is 42 inches wide (107cm) by 42 inches high (107cm). When preparing the poster, be sure to subtract a 1-inch (2.5cm) border to leave room for the poster to properly fit on the poster board. Please note that the poster boards may be somewhat smaller than in past years.
  • You will identify your poster board by the poster number that will be located on an upper corner of the poster board
  • Reprint request envelopes will be located on a bottom corner of the poster board so you may receive business cards requesting reprints or details about the paper presented. Please be sure to remove business cards from the reprint envelope at the end of each day.
  • All material to be posted must be prepared in advance because supplies for this purpose will not be available at the site.
  • Be sure to bring the supplies you will need to mount your poster, i.e., push pins, tape, scissors, etc.
  • Do not use Velcro, and do not write on or mark the poster boards.

Poster Preparation

  • A title banner should be prepared which is not more than 42 inches wide (107cm).
  • Lettering should be at least 1" high. The banner should include the title, authors and address.
  • The minimum size of each page should be at least 8 ½" x 11." Larger sizes may be used, but size consistency is encouraged.
  • A minimum letter size of 14 point is recommended. Large point sizes should be used for headings. Please use block lettering and not script.
  • For best visual effect, use simple to semi-complex figures that can be read easily (from 4 ft. away). Labels should use type at least 18 points high.
  • After the title banner, include a concise, straightforward statement of the objective of the work, followed by other information to demonstrate in some detail the work that was done and typical results. Eccesive detail is not encouraged. At the end of the poster, state the results and/or conclusions of the work.
  • Arrange poster information for logical flow from top to bottom, left to right. If the poster contains more than one page, number the poster pages in the order you wish them to be viewed. Consider using connecting lines (for example, colored tape) to guide the viewer. Block and subtitle several poster sheets devoted to a specific part of the work; e.g., apparatus, sample work-up, experimental details, etc.